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AI Policy

Start with Data AI Usage Policy

INTRODUCTION

Start with Data is committed to responsible AI use, ensuring that AI-powered solutions align with ethical, legal, and security standards. This policy outlines our approach to AI governance, data security, and compliance with industry regulations.

This policy applies to all AI-driven technologies used in our services, including data processing, enrichment, automation, business analysis, and data model analysis.

1. AI Utilization

Start with Data employs AI for:

  • Data classification and enrichment.

  • Automation of data workflows.

  • Predictive analytics and insights generation.

  • Business analysis for strategic decision-making.

  • Data model analysis to optimize data structures and performance.

AI is used in a manner that prioritizes security, fairness, and compliance.

 

2. Data Privacy & Security

  • AI models process data in compliance with GDPR, UK Data Protection Act, and other applicable laws.

  • Personally Identifiable Information (PII) is anonymized where possible.

  • Data is encrypted both in transit and at rest.

  • AI-generated outputs are regularly reviewed to ensure data integrity and security.

3. Bias & Fairness Mitigation

  • AI models undergo rigorous testing to mitigate biases in data processing.

  • We conduct periodic audits to identify and correct potential biases.

  • AI decision-making is monitored for fairness and non-discrimination.

4. Transparency & Explainability

  • AI-driven decisions are documented, ensuring transparency for users.

  • Where applicable, customers have access to explanations of AI-generated insights.

  • Clients can opt out of AI-driven automation where feasible.

5. Third-Party AI Tools

  • Any third-party AI tools integrated into our services adhere to industry best practices and security standards.

  • External AI vendors must demonstrate compliance with ISO 27001, SOC 2, or equivalent frameworks.

 

6. Regulatory Compliance

  • Start with Data ensures AI compliance with:

    • GDPR (General Data Protection Regulation)

    • UK Information Commissioner’s Office (ICO) AI Guidelines

    • US-based regulatory controls applicable to data privacy and AI governance, including:

      • California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA)

      • US Federal Trade Commission (FTC) AI & Data Privacy Guidelines

      • National Institute of Standards and Technology (NIST) AI Risk Management Framework

  • AI security controls align with best practices outlined by NIST and ISO/IEC 42001.

7. Monitoring & Incident Response

  • AI models are continuously monitored for security vulnerabilities and ethical concerns.

  • An incident response plan is in place to address AI-related security breaches.

  • AI performance is regularly reviewed, and updates are applied to enhance security.

8. Review & Governance

  • This AI policy is reviewed annually or upon regulatory changes.

  • AI risk assessments are conducted periodically to ensure compliance and ethical standards.

  • Employees receive training on AI ethics, security, and responsible AI use.

9. Contact Information

For any concerns related to AI security and governance, please contact our compliance team at hello@startwithdata.co.uk